Keep a record of your gym’s trainers and schedule personal training sessions and their classes on the same timetable, with the system refusing to book a trainer into two overlapping sessions.
In short: personal training usually falls apart on small things — a session scribbled in a notebook, two sessions put at the same time for the same trainer, a member who no longer knows when and with whom their training is. In 4gym.net every trainer has a profile (name, contact, notes), and one-to-one sessions are personal training sessions with a location, a trainer, a start and end time and a capacity of 1. The front desk books the session for the member, and the trainer appears on the same timetable as the group classes they teach. Bookings are entered by staff; members have no account of their own.
Every session — class or personal training — has a trainer, a location and a time slot. You can filter the session list by trainer, location or period, so the front desk always knows what each trainer has on today and next week. The system rejects scheduling a trainer into two overlapping sessions, so you no longer end up with two sessions in the same interval for the same person.
A personal training session is a “personal” session with a capacity of 1. The front desk books the session for the member; if the booking is cancelled the session is freed, and if the session is cancelled the booking is cancelled too. A booking does not use an entry from the membership: the gym entry is used up at check-in, if the membership type has an entry limit.
Session packages, trainer commission calculations, fitness assessments, training plans and time-and-attendance tracking are not included. If you sell session packages, in 4gym you can only follow the bookings you created and the payments recorded manually in the payments ledger. For staff time tracking there is 4mystaff, a separate product of the 4b2b ecosystem.
Team accounts have roles and permissions, so each person sees and does in the panel only what they are allowed to. The number of members, trainers and locations is limited by the chosen software plan, and a trainer who no longer works at the gym is archived once they have no open future sessions.
You create a personal training session with the trainer, the location and the time slot; the capacity is 1. Then the front desk books the session for the member.
No. Bookings are entered by staff, in the panel. Members have no account of their own.
No. If a new session overlaps another one for the same trainer, the system rejects it.
No. There is no package from which consumed sessions are deducted. You can configure a membership type with a limited number of gym entries, but those are used up at check-in, not at sessions with the trainer.
No. Commissions, salaries and fitness assessments are not included; you manage them outside 4gym.
The number of trainers depends on the chosen software plan. A trainer is archived, not deleted, and archiving is possible once they have no open future sessions.
Add your trainers and create the personal training and class sessions; the system rejects overlaps.
4gym.net keeps trainer profiles and schedules personal training sessions and classes on the same timetable, with no overlaps for the same trainer.
We are transparent — here is where 4gym.net is not (yet) the best fit:
A fit for gyms with a trainer team that want a clear timetable. Session packages, commissions and fitness assessments are not included.
| Feature | Limit / scope | Availability |
|---|---|---|
| Memberships & members | Duration, entry limit, time window; freeze, resume, manual renewal | depends on the software plan |
| Classes & personal training | Capacity per session, waiting list, no trainer overlaps; bookings entered by the front desk | depends on the software plan |
| Front desk: check-in and check-out | Validation against the membership, location, time window and remaining entries; manual | depends on the software plan |
| Manual payments | Cash, card collected outside 4gym, transfer; voiding with a reason; non-fiscal | depends on the software plan |
| Period report | Revenue per currency, check-ins, memberships started, bookings | plans with advanced reporting |
| Multiple locations | Extra locations, each with its own time zone | plans that include multiple locations |
An honest comparison on the criteria that matter for a fitness club or sports club.
| Criterion | 4gym.net | Mindbody | Glofox | Virtuagym | Perfect Gym |
|---|---|---|---|---|---|
| Member and membership records, with freeze and renewal | Yes | Yes | Yes | Yes | Yes |
| Group classes with limited spots and a waiting list | Yes | Yes | Yes | Yes | Yes |
| Front-desk check-in validated against the membership | Yes | Yes | Yes | Yes | Yes |
| Booking made by the member in an app or on a portal | No | Yes | Yes | Yes | Yes |
| Automatic recurring billing of memberships | No | Yes | Yes | Yes | Yes |
4gym.net brings together, in one panel used by the gym’s staff, member and membership records, the timetable of classes and personal training sessions, manual check-in at the front desk and a non-fiscal payments ledger. The team enters the data; members have no account.
No. Bookings are entered by staff from the panel. When a class is full, the member joins the waiting list and is promoted automatically when someone cancels.
The front desk selects the member and the location, and the system checks the membership: status, validity, location, time window and remaining entries. There is no integration with turnstiles or readers; staff allow physical access.
No. Renewal is manual and payments are recorded in a non-fiscal ledger. 4gym does not charge cards and does not issue fiscal invoices.
The overview shows members, active memberships and those expiring soon, today’s check-ins, who is in the gym and the month’s revenue per currency; on plans with advanced reporting there is also a date-range report.
