Check-in at the front desk, not at a turnstile
At 6:30 pm the front desk has a queue and a ringing phone, and checking the membership is easily skipped. In 4gym the staff pick the member and the location, and the system does the checking: status, validity, location, time window and remaining entries. If the rules allow access, the entry is recorded; if not, the front desk sees the reason for the refusal. Staff are the ones who allow physical access: 4gym does not control gates, turnstiles or locks.
What the system validates on every entry
The membership must be active — not expired, frozen or cancelled —, the member and the location must be active, the membership must be valid at the chosen location, the current time must fall within the permitted window of the membership type, and on memberships with a limit there must be entries left. If the member already appears as inside, a second entry is refused. The membership is locked while the operation runs, so an entry cannot be used up twice.
Attendance history and who is in the gym
Every visit is kept with the member, the location, the check-in time and the check-out time, and the history can be filtered by member, location and period. The overview shows today’s check-ins and how many members are checked in without a check-out. The number depends on the check-outs the front desk records; it is not a measurement taken by sensors.
Steps for the front desk
1. Set up the location and the time zone. 2. Add members and assign them memberships with their access rules. 3. On arrival, record the member’s check-in. 4. On leaving, record the check-out. Automatic access with a turnstile or a reader would need a separate solution from an equipment supplier, which is not part of 4gym.
