How much does software for a fitness gym cost?
The cost of fitness gym software has two separate components: the monthly subscription to the app and the access hardware, paid once. The first grows with the plan you pick (how many users the team has), not with the number of members; the second depends on how many turnstiles and readers you put at the entrance.
Short answer
- With 4gym the subscription is billed per club, not per trainer or per member, and starts at 5 RON a month, hosting included.
- The price grows with the plan you pick — users included and modules — while memberships, group classes, personal training and access control come with the plans.
- A gym with up to 3 people on the team fits the entry plan, at 5 RON a month; up to 10 users costs 25 RON a month — the number of members does not change the price.
- The access hardware is paid separately and only once: the card or QR reader is far cheaper than the turnstile itself.
- SMS messages for expiries and classes are billed in bundles, by the number of messages sent.
What you pay for (components)
The cost components of fitness gym software
| Component | Online (e.g. 4gym) | Installed locally |
|---|---|---|
| Platform and hosting | Monthly subscription, hosting and updates included | A one-off license, plus your own server and backups |
| Gym modules | Memberships, classes, trainers and access, included in the plan | Modules billed separately or built on request |
| Readers and turnstile | One-off hardware cost, API integration included | One-off hardware cost, plus paid integration |
| SMS messages | A message bundle or a cost per SMS sent | SMS integration configured and paid for separately |
| Maintenance and backups | Included: updates, security, automatic backups | On you or an IT administrator |
Practical example
Example: a club with 500 active members, two class studios and three personal trainers. The team has 5 users, so it fits the 10-user plan at 25 RON a month for the whole club — the 500 members are not charged for. With memberships, class scheduling, trainer commissions and access control switched on, the app's monthly cost stays a fraction of membership takings.
Common mistakes
- Comparing only the base subscription and ignoring the modules you actually need, such as access control.
- Forgetting the cost of expiry messages, even though they bring in most of the renewals.
- Buying a turnstile before checking that the app can drive it through an API.
- Paying for an expensive implementation for a small gym you can configure yourself from the interface.
How 4gym helps
- A predictable subscription in RON, with hosting, security and automatic backups included.
- Memberships, classes, trainers and access control in a single account, with no separately paid modules.
- Integration with the card and QR readers at the turnstile, with no custom development.