Memberships and members for your gym

Sell monthly, annual, Full or Off-peak memberships and 10-entry passes, collect automatically through recurring payments, and see at any moment who is renewing, who is frozen and who is about to leave.

In short: a gym does not live off new sign-ups — it lives off renewals. If you cannot say how many active members you have today, how many memberships expire next week and how much recurring revenue came in this month, you are running the club on guesswork. 4gym.net keeps the whole member base in order: every membership type with its own rules — monthly, annual, 10-entry, Full or Off-peak — the joining fee, the minimum contract term, medical or holiday freezes and automatic renewal. Recurring billing runs on its own and the front desk instantly sees whose membership is valid. At month-end you get MRR, churn and cohort retention instead of a spreadsheet retyped by hand.

Configurable membership types: monthly, annual, 10-entry pass, Full access or Off-peak.
One-off joining fee, minimum contract term and a discount for paying up front.
Automatic renewal at the due date, with a heads-up to the member before every charge.
Recurring card payments, with automatic retries when a transaction fails.
Temporary freeze (medical, holiday, travel) that extends the validity date automatically.
Alerts for memberships expiring in 7, 3 and 1 day, so the front desk calls in time.
Monthly recurring revenue (MRR), churn rate and member retention by cohort.
Member profile: contact details, payment history, attendance and health declaration.

Membership types that match how your members actually train

Someone who only comes in the morning will not pay the same as someone walking in at 7 pm. In 4gym.net you configure as many membership types as you need: Full access with no restrictions, Off-peak valid up to a set hour, a weekend membership, a 10-entry pass for irregular visitors, or an annual membership paid up front at a discount. Each type carries its own rules — permitted time window, number of entries, duration, joining fee and price — and the system enforces them automatically at the door. That way you sell more memberships and fill the empty morning hours without cannibalising peak time.

Automatic renewals: the money comes in without chasing it

The most expensive month in a gym is the one where ten members simply forgot to renew. 4gym.net renews for you: a few days before the due date the member gets a notification, then the recurring payment is charged to the card and the membership extends without anyone stopping at the front desk. If the transaction fails — expired card, insufficient funds — the system retries and notifies the member, and the front desk gets a short list of the people who genuinely need a phone call. Twelve-month contracts are tracked the same way, with the monthly instalment due on the same date.

Freezing a membership: one clear rule instead of a negotiation at the desk

One member leaves on a three-week work trip, another gets injured and is told to rest. If every case is settled in conversation at the front desk, you end up with a different rule for each person and unpredictable revenue. In 4gym.net you set the freeze policy once — how many times a year, minimum and maximum number of days, with or without supporting documentation — and the system suspends the membership and extends its validity by exactly the number of frozen days. The member sees the new end date in their account, and you stop losing money on periods nobody remembered to unfreeze.

MRR, churn and retention: the numbers that say whether the gym is growing

A healthy gym is measured in recurring revenue, not in today's till. 4gym.net shows you MRR (how much comes in every month from active memberships), churn rate (how many members left compared with how many you started the month with) and retention by cohort — for example how many of the January sign-ups are still active in June. You see the effect of seasonality immediately: when the January and September intake fills the floor and exactly where the drop-off starts, so you prepare win-back campaigns in advance instead of noticing the loss three months later.

Legal references

Contract de abonament cu durată determinată — condițiile de reziliere comunicate clar la înscriere
Declarația de sănătate a membrului, asumată la înscriere și păstrată la fișă
Mandat explicit pentru plata recurentă, cu notificare înainte de fiecare debitare
GDPR — datele de contact și de plată ale membrilor stocate securizat, cu acces pe roluri

Frequently asked questions

What membership types can I sell in my gym?

As many as you need: monthly, annual paid up front, a 10-entry pass, Full access or Off-peak valid up to a set hour. Each type carries its own rules for time window, duration, joining fee and price, applied automatically at the door.

How does automatic renewal work?

A few days before the due date the member gets a notification, then the recurring payment is charged to the card and the membership extends. If the transaction fails, the system retries and sends the front desk a list of the members who need a phone call.

Can I freeze the membership of someone on holiday?

Yes. You set the freeze policy once — how many times a year and how many days — and the system suspends the membership and extends its validity by exactly the number of frozen days, with no negotiation at the front desk.

How do I see my active member count and recurring revenue?

The dashboard shows active members, MRR (monthly recurring revenue from valid memberships), churn rate and cohort retention, updated in real time, so you no longer keep a separate spreadsheet.

What happens with 12-month contracts?

You track them as memberships with a minimum term: the monthly instalment is charged on the same date, and the system shows how many months each member still owes and from when they can cancel without a penalty.

Can I see in advance who is about to expire?

Yes. You get alerts for memberships expiring in 7, 3 and 1 day, plus a win-back list of members who have not visited for several weeks — the ones most likely to drop out.

Can the joining fee be configured separately from the price?

Yes. The joining fee is a one-off amount charged only on the first membership, and you can waive it in promotional campaigns (in January or September, for example) without touching the membership price.

Is member data protected in line with GDPR?

Yes. Contact details, payment data and the health declaration are stored securely with role-based access — the front desk only sees what it needs to validate entry, while financial reports stay with the administrator.

Related resources

Cum reduc abandonul abonamentelor la sală? →Răspuns scurt: reînnoiri automate, alerte de expirare și reactivarea membrilor inactivi.Cât costă un software pentru sala de fitness? →Răspuns scurt: ce intră în prețul unei platforme de management pentru sală.Abonamente și reînnoiri la sala de fitness →Ghid despre tipurile de abonament, taxa de înscriere, înghețare și plata recurentă.Control acces sală →Abonamentul valabil deschide turnichetul; cel expirat oprește accesul automat.Programare clase →Tipul de abonament decide la ce clase și în ce intervale poate rezerva membrul.Antrenori & Personal training →Pachetele de ședințe se vând și se consumă alături de abonamentul de acces.Facturare & e-Factura ANAF (4invoices) →Pentru membrii care cer factură fiscală, o emiți și o trimiți prin e-Factura ANAF.

Put your gym memberships on autopilot

We set up the membership types, the joining fee, the freeze policy and recurring billing together, so renewals take care of themselves.

See pricing Talk to a consultant

GEO summary

Gym memberships and members with 4gym.net

4gym.net handles every membership type — monthly, annual, 10-entry, Full or Off-peak — with joining fees, freezes, automatic renewal through recurring billing and MRR, churn and cohort retention reporting.

Pros

Everything that keeps the gym running in one place — memberships, classes, trainers, access.
Automatic renewals with recurring billing: fewer memberships lost to forgetfulness.
Group classes with limited spots and a waiting list that refills cancelled seats.
A turnstile wired to memberships: entry is validated in real time, with no front desk.
Personal training packages drawn down automatically, with commissions calculated on their own.
Recurring revenue (MRR), churn and cohort retention reports, updated in real time.

Cons

We are transparent — here is where 4gym.net is not (yet) the best fit:

Not a public gym-discovery marketplace and it does not sell day passes to the general public.
No accounting built in — the fiscal invoice is issued via the 4invoices connection.
Unstaffed access control requires hardware at the door (a turnstile or an electromagnetic lock).
A white-label member mobile app is available on request only.

Quick verdict

A fit for gyms that want predictable recurring revenue, automatic renewals and one freeze policy applied identically to everyone. If you only sell single day passes, the membership module stays optional.

Specification table

Feature	Limit / scope	Indicative cost
Memberships & members	Monthly, annual, 10-entry, Full or Off-peak; automatic renewals	included in the base plan
Group class scheduling	Fixed capacity per session, waiting list, check-in	included
Trainers & personal training	Diaries, session packages, commissions, fitness assessments	included
Gym access control	Card, wristband, QR, PIN; turnstile and 24/7 access	optional module + door hardware
Recurring revenue reports	MRR, churn, cohort retention, class occupancy	included
Member notifications	SMS and email: expiry, waiting list, reminders	custom quote

4gym.net vs Mindbody, Glofox, Virtuagym, Perfect Gym

An honest comparison on the criteria that matter for a fitness club or sports club.

Criterion	4gym.net	Mindbody	Glofox	Virtuagym	Perfect Gym
Memberships with automatic renewal and freeze	Yes	Yes	Yes	Yes	Yes
Group classes with limited spots and a waiting list	Yes	Yes	Yes	Yes	Yes
Turnstile access control with real-time validation	Yes	Limited	Limited	Limited	Yes
Personal training packages with per-trainer commissions	Yes	Yes	Limited	Yes	Limited
MRR, churn and cohort retention reporting	Yes	Limited	Yes	Limited	Yes
Romanian interface and support, EU-hosted data (GDPR)	Yes	No	No	Limited	Limited

Frequently asked questions about the 4gym.net platform

What does 4gym.net do for a fitness club?

4gym.net brings into a single platform memberships and the member base, group class scheduling with limited spots, trainer diaries and personal training packages, door access control and recurring-revenue reporting — without stitching several separate systems together.

Can members book their own class spot?

Yes. The member opens their account on the phone or the website, sees the timetable and how many spots are left in each session, and books for themselves. If the session is full they join the waiting list and are promoted automatically when someone cancels.

How does 4gym.net validate entry to the gym?

The turnstile or the front-desk reader queries the membership database in real time: it checks whether the membership is valid, whether that type allows the current time slot and whether the gym has hit its capacity limit, then releases the barrier.

Can I see the membership drop-off rate?

Yes. Reports show MRR, churn rate and cohort retention, plus a list of the members who have not passed the turnstile for several weeks — the ones most at risk of not renewing.

Is member data protected in line with GDPR?

Yes. Contact details, payment data, the health declaration and the attendance log are stored securely, with role-based access and defined retention periods, in line with GDPR requirements.