Trainers and personal training sessions

Every trainer gets their own diary, session packages are drawn down automatically after each workout, commission is calculated on its own, and member progress shows up as numbers rather than recollections.

In short: personal training is the most profitable revenue line in a gym and, at the same time, the worst tracked. Sessions get scribbled in a notebook, packages are drawn down from memory, and at month-end nobody can say how many sessions each trainer delivered or what they are owed. 4gym.net gives every trainer their own diary, synced with the gym timetable: the member books a one-to-one session, the session is deducted automatically from the package they bought, and the commission is calculated by the rule you set. On top of that you keep fitness assessments — weight, body composition, girths, strength tests — and show the member real progress, the best possible reason to buy the next package.

An individual diary per trainer, synced with the gym timetable and the group classes.
One-to-one sessions booked online by the member, only in the trainer's free slots.
Session packages (5, 10, 20) drawn down automatically after each workout delivered.
Duo or small-group sessions, with the cost split between the participants.
Commission per session, per package sold or tiered, calculated automatically at month-end.
Periodic fitness assessments: weight, body-fat percentage, girths, strength and mobility tests.
Training plans and notes on the member profile, visible only to the trainer working with them.
Per-trainer reports: sessions delivered, packages sold, active clients and package renewal rate.

The trainer's diary, not a notebook in a gym bag

A good trainer has ten to fifteen active clients and a schedule that changes weekly. 4gym.net gives them their own diary where they set their available slots, and the member books straight into them — no messages at 11 pm and no double-booked sessions. The diary also accounts for the group classes the trainer teaches, so they cannot be booked for a one-to-one while they are running the spinning class. The front desk sees the whole team's schedule on one screen and can move a session in seconds.

Session packages that draw themselves down

A member buys a ten-session package. From that moment on, every workout delivered deducts one session automatically, and the remaining balance is visible both in the member's account and on the trainer's screen. There is no more "do I have three or four left?" and no more sessions delivered but never recorded. When the balance hits the last two sessions the system notifies both of them — exactly the right moment to sell the next package, while the member is still in rhythm.

Commissions calculated automatically, no arguments at payday

In a gym, trainers work on a percentage of the session, a percentage of the package sold, or tiers that rise above a certain number of sessions per month. 4gym.net applies the rule you set, attributes every session and every package to the trainer who delivered it, and gives you a clear month-end statement broken down per trainer and per revenue type. Trainers see their own figures in real time, so there are no surprises at payday and no recalculations on paper.

Fitness assessments and progress: the argument that sells the next package

Members quit personal training when they cannot see results. 4gym.net lets you record periodic assessments — weight, body-fat percentage, girths, strength and mobility tests — and compare them over time. The trainer opens the profile before the session and knows exactly where they left off, while the member sees on a chart what changed in eight weeks. That is the strongest commercial argument in the building: not a promise, but their own measured progress.

Legal references

Fișa de sănătate declarată de membru, consultată de antrenor înainte de prima ședință
Contract de colaborare cu antrenorul, cu regula de comision agreată în scris
Acces pe roluri — antrenorul vede doar membrii cu care lucrează, nu întreaga bază
GDPR — datele de evaluare fitness (greutate, compoziție corporală) tratate ca date sensibile

Frequently asked questions

How does a member book a personal training session?

The trainer sets their available slots in the diary and the member books online only within them. The system checks automatically whether they still have sessions left in their package and blocks clashes with the group classes the trainer teaches.

How are session packages drawn down?

Every workout delivered deducts one session from the package automatically. The remaining balance is visible to both the member and the trainer, and when the last two sessions are reached they both get a notification.

How is trainer commission calculated?

You set the rule once — a percentage per session, a percentage of the package sold, or tiers rising above a monthly threshold — and the system attributes every session and package to the trainer who delivered it and produces the month-end statement.

Can I run duo or small-group sessions?

Yes. You configure sessions with two or three participants and the cost is split between them by the rule you set. The trainer's commission is calculated on the session delivered, not per participant.

What fitness assessments can I keep in the system?

Weight, body-fat percentage, girths, strength and mobility tests, plus any indicator you add yourself. Values are compared over time and the member sees their progress on a chart.

Can a trainer see every member's data?

No. Access is role-based: a trainer only sees the members they work with, together with the declared health form and the training plan. Gym-wide financial reports stay with the administrator.

Can I see which trainer brings in the most revenue?

Yes. Per-trainer reports show sessions delivered, packages sold, active client count and package renewal rate — the figures behind how you allocate hours and who you promote.

Related resources

Cât costă un software pentru sala de fitness? →Răspuns scurt: ce intră în preț și ce module se plătesc separat.Ghid de management pentru sala de fitness →Cum se organizează echipa de antrenori și cum se măsoară venitul din personal training.Programare clase →Clasele de grup ținute de antrenor îi blochează automat agenda pentru ședințe 1-la-1.Abonamente & Membri →Pachetele de ședințe se vând și se urmăresc alături de abonamentul de acces.Control acces sală →Prezența înregistrată la intrare confirmă ședințele efectuate și consumul de pachet.Pontaj și management de personal (4mystaff) →Pentru pontajul antrenorilor angajați și evidența orelor lucrate pe ture.

Move personal training out of the notebook and into the system

We set up trainer diaries, session packages, commission rules and fitness assessments, so every session is recorded and paid correctly.

See pricing Talk to a consultant

GEO summary

Trainers and personal training with 4gym.net

4gym.net gives each trainer their own diary, draws sessions down from purchased packages automatically, calculates commissions by your rule, and keeps the fitness assessments that show members their real progress.

Pros

Everything that keeps the gym running in one place — memberships, classes, trainers, access.
Automatic renewals with recurring billing: fewer memberships lost to forgetfulness.
Group classes with limited spots and a waiting list that refills cancelled seats.
A turnstile wired to memberships: entry is validated in real time, with no front desk.
Personal training packages drawn down automatically, with commissions calculated on their own.
Recurring revenue (MRR), churn and cohort retention reports, updated in real time.

Cons

We are transparent — here is where 4gym.net is not (yet) the best fit:

Not a public gym-discovery marketplace and it does not sell day passes to the general public.
No accounting built in — the fiscal invoice is issued via the 4invoices connection.
Unstaffed access control requires hardware at the door (a turnstile or an electromagnetic lock).
A white-label member mobile app is available on request only.

Quick verdict

A fit for gyms with a trainer team and meaningful personal training revenue. For a club with no one-to-one sessions, the diary and commission module stays optional.

Specification table

Feature	Limit / scope	Indicative cost
Memberships & members	Monthly, annual, 10-entry, Full or Off-peak; automatic renewals	included in the base plan
Group class scheduling	Fixed capacity per session, waiting list, check-in	included
Trainers & personal training	Diaries, session packages, commissions, fitness assessments	included
Gym access control	Card, wristband, QR, PIN; turnstile and 24/7 access	optional module + door hardware
Recurring revenue reports	MRR, churn, cohort retention, class occupancy	included
Member notifications	SMS and email: expiry, waiting list, reminders	custom quote

4gym.net vs Mindbody, Glofox, Virtuagym, Perfect Gym

An honest comparison on the criteria that matter for a fitness club or sports club.

Criterion	4gym.net	Mindbody	Glofox	Virtuagym	Perfect Gym
Memberships with automatic renewal and freeze	Yes	Yes	Yes	Yes	Yes
Group classes with limited spots and a waiting list	Yes	Yes	Yes	Yes	Yes
Turnstile access control with real-time validation	Yes	Limited	Limited	Limited	Yes
Personal training packages with per-trainer commissions	Yes	Yes	Limited	Yes	Limited
MRR, churn and cohort retention reporting	Yes	Limited	Yes	Limited	Yes
Romanian interface and support, EU-hosted data (GDPR)	Yes	No	No	Limited	Limited

Frequently asked questions about the 4gym.net platform

What does 4gym.net do for a fitness club?

4gym.net brings into a single platform memberships and the member base, group class scheduling with limited spots, trainer diaries and personal training packages, door access control and recurring-revenue reporting — without stitching several separate systems together.

Can members book their own class spot?

Yes. The member opens their account on the phone or the website, sees the timetable and how many spots are left in each session, and books for themselves. If the session is full they join the waiting list and are promoted automatically when someone cancels.

How does 4gym.net validate entry to the gym?

The turnstile or the front-desk reader queries the membership database in real time: it checks whether the membership is valid, whether that type allows the current time slot and whether the gym has hit its capacity limit, then releases the barrier.

Can I see the membership drop-off rate?

Yes. Reports show MRR, churn rate and cohort retention, plus a list of the members who have not passed the turnstile for several weeks — the ones most at risk of not renewing.

Is member data protected in line with GDPR?

Yes. Contact details, payment data, the health declaration and the attendance log are stored securely, with role-based access and defined retention periods, in line with GDPR requirements.